Job opening at All Transport Network, Inc. for Executive Assistant -overseas Business Development

Job Description

JOB SUMMARY

§  Provides overall support to the Director of Overseas Business Development and ensures that tasks are being implemented towards departmental goals.

Administrative

§  Supports the Overseas Business Development to achieve departmental targets.

§  Carry out below tasks with a suggested method or process, as well as a toolkit for easy coordination for all.

·        Planning and coordinating meetings.

·        Communicating minutes to appropriate parties afterwards and ensuring implementation of action plan.

·        Meetings include (but are not limited to):

-          Departmental

-          With other ATN/ASL departments covering various concerns and issues

-          With carriers, overseas business partners, customers, suppliers

·        Maintaining Director’s calendar (personal, business trips, business events, meetings, OBD calendar) + coordinating department’s schedule.

·        Ensuring that time is maximized: checking proper contacts for business trips, organizing schedule logistically, etc.

·        Booking accommodation and flights, managing miles and travel accounts, creating itineraries, organizing Cash Advances and Expense Reports for the department.

5. Miscellaneous: mobile phone bills, Powerpoint template, budgeting, preparing reports, creating presentations, etc.

Job Qualification

·        Bachelor’s Degree

·        Proficiency in Microsoft Office and Google

·        Proficiency in English, Filipino (written and spoken) – third language is preferred

·        Must be very organized, decisive even under stress, able to prioritize multiple deadlines and tasks, familiar with geography  (global and local), naturally curious about other cultures and keen to learn.